Auto-Archive

Auto-archive automatically moves completed projects to trash after a configurable period, helping keep your workspace tidy.

How It Works

When enabled, auto-archive:

1. Monitors projects with 100% completion
2. Waits for your configured delay period
3. Soft-deletes the project automatically
4. Project goes to trash (recoverable for 40 days)

Enabling Auto-Archive

1. Go to Settings > Preferences
2. Find Auto-archive finished projects
3. Toggle it On
4. Set your delay (days to wait after completion)
5. Save changes

Configuration Options

Delay Period

How long to wait after a project reaches 100%:

Setting	Description
Minimum	7 days
Default	30 days
Maximum	365 days

Choose a period that gives you time to review completed work.

What Triggers Archive

A project is archived when ALL of these are true:

• Progress is exactly 100% (all tasks done)
• Last update was more than [delay] days ago
• Auto-archive is enabled in your preferences

What Gets Archived

When a project is auto-archived:

• The project is soft-deleted
• All tasks within are soft-deleted
• All subtasks within are soft-deleted
• Everything goes to trash

Recovery

Auto-archived items work like any deleted items:

1. Go to Trash
2. Find the project
3. Click Restore
4. Project returns with all tasks

You have 40 days to recover before permanent deletion.

Preventing Archive

To prevent a project from being archived:

Method 1: Keep It Active

Make any change to the project:

• Update the description
• Add/complete a task
• Edit a task

This resets the “last updated” timestamp.

Method 2: Add an Open Task

Add a task you don’t intend to complete:

• “Review before archiving”
• “Hold for reference”

The project won’t reach 100% so won’t be archived.

Method 3: Disable Auto-Archive

Turn off the feature entirely in Settings.

Best Practices

Set an Appropriate Delay

Consider your review cycle:

• 7 days: Fast-moving projects, frequent review
• 30 days: Standard workflow (default)
• 90+ days: Long-term projects, infrequent review

Review Before Archive

Build a habit:

1. Weekly: Check completed projects
2. Export any needed data
3. Let auto-archive handle the rest

Use Trash as Archive

Since trash retention is 40 days:

• Archived projects stay accessible
• Review trash periodically
• Permanently delete when certain

When Auto-Archive Runs

The auto-archive process runs daily on our servers. Projects meeting the criteria are archived during this process.

Notifications

Currently, Kanman doesn’t send notifications when projects are auto-archived. Check your trash periodically if you want to review archived items.

Limitations

• Only affects projects (not boards or tasks directly)
• Requires 100% completion (all tasks done)
• Cannot set per-project archive rules
• No email notifications

Related Topics

• Projects - Project completion
• Trash & Recovery - Recovering archived items
• Preferences - Configuring auto-archive