Quotas & Limits

Kanman has quotas to ensure fair usage and system stability. This guide explains all limits and how to manage them.

Desktop Mobile

Quota Types

Core Quotas

Resources you create and store:

Core quotas count active (non-deleted) items only.

Pro Feature Quotas

Additional limits for Pro features:

Time-Based Quotas

Reset monthly (first of each month):

Viewing Your Quotas

In Settings

1. Go to Settings > Quotas
2. View all quotas and current usage
3. See percentage used for each

Via API

Check headers on API responses:

X-RateLimit-Limit: 12000
X-RateLimit-Remaining: 11500
X-RateLimit-Reset: 2024-02-01T00:00:00Z

When You Hit a Limit

Core Quotas

When you reach a core quota:

• Can’t create new items of that type
• Existing items still work
• Prompted to upgrade or delete items

Time-Based Quotas

When you reach monthly limits:

• API calls return 429 Too Many Requests
• Webhooks aren’t delivered
• Reset on first of next month

Managing Quotas

Strategies

1. Delete unused items: Clear out old boards/projects/tasks
2. Use trash wisely: Items in trash don’t count
3. Upgrade plan: Get higher limits
4. Purchase top-ups: Add specific quotas

Deleting to Free Quota

1. Go to the items you want to remove
2. Delete them (moves to trash)
3. Quota is freed immediately

Items in trash don’t count toward quotas.

Quota Top-Ups

Purchase additional quota beyond your plan:

Purchasing Top-Ups

1. Go to Settings > Subscription
2. Find Quota Add-Ons
3. Click Add next to the quota
4. Complete checkout

Managing Top-Ups

View active top-ups:

1. Go to Settings > Subscription
2. See Active Add-Ons section

Cancel recurring top-ups:

1. Open billing portal
2. Cancel the specific subscription

Effective Quotas

Your effective quota is:

Base Plan Limit + Purchased Top-Ups = Effective Quota

Example:

• Pro plan: 12,000 API calls
• Top-up: +10,000 API calls
• Effective: 22,000 API calls/month

Quota Warnings

In-App

You’ll see warnings when:

• Approaching 80% of a quota
• At 90% of a quota
• At 100% of a quota

Email Notifications

Optional emails for:

• Reaching 90% of monthly quotas
• Reaching 100% of any quota

Configure in Settings > Notifications.

Plan Comparison

Frequently Asked Questions

Do deleted items count?

No. Items in trash don’t count toward quotas.

When do monthly quotas reset?

First day of each calendar month at 00:00 UTC.

Can I carry over unused quota?

No. Monthly quotas don’t roll over.

What happens if I downgrade?

If you exceed the new plan’s limits, you’ll need to delete items before downgrading.

Related Topics

• Pricing & Plans - Plan limits
• Billing - Purchase top-ups
• Rate Limits - API rate limits